Abstract

This research aimed at establishing the relationship between record keeping and
operational accountability in Mutara sub-County Mitooma. Descriptive survey design was
used during the process of data collection. Both qualitative and quantitative data were
used. The study was conducted in Mutara sub-county Mitooma district in the Western part
of Uganda. The category of people involved were teachers, head of departments and head
teachers. The number of respondents were 25. The researcher administered and used
interview to gather information from the respondents, inquiry and observation that were
used. The researcher used a variety of tools that include; registers questionnaires, books,
pens and many others. Pay roles, payment vouchers, cheques, pay slips, records on leave,
tenders and contract reports and records and procurement records. The data were collected
and analyzed using Statistical Package for Social Sciences (SPSS) for the final completion of
the report and frequency tables and mean were drawn to the results of each research
question and objectives. The results showed that out of 25 respondents, the majority were
males (15) with (60%) and females (10) with (40). The results also showed that 10 (40%) were
in the age group of 28-37, followed by 5 (20%) were between 48-57years, 5 people (20) were
58 and above, 3 (12%) were between 38-47 years, 18-27 (2) (8%), and only were 58 years and
above. Findings from this research showed that 81 (45.0%) of the respondents are married,
15 (60%) are single, 3 (12%) were separated, (12%) divorced and 2 (8%) are widowed. Also,
the findings showed that 81 (45.0%) of the respondents are married, 15 (60%) are single, 3
(12%) were separated, (12%) divorced and 2 (8%) are widowed. The study findings also
showed that the minority of the respondents were on probation basis, 4 people (24%), and
19 (76%) were on permanent employment. According to the study findings in table 6, 5
people (20%) of the respondents have been working between 1-3years. 14(56%) of the
respondent’s working years is between 4-6 years, and only 6(24%) of the respondents have
been working for 7years and above. This means that that majority of the employees have
served for six years. The total average mean of impact of record keeping and accountability
is 2.90; this implies that these factors have done well in improving record keeping and
accountability in Mutara sub-County. There is high performance in the availability of
shelves with mean of 2.4000 in their condition for keeping records with mean of 3.4611 in
Mutara Sub-County. Records are done regularly in Mutara sub-county.