Abstract

This study was based on online student results and an archive management system, a case study of KIU-college of
applied sciences and Technology under the following research objectives: to understand how the existing system
worked in order to identify requirements for the new system, to design a student record archiving system that would
help students and parents view or print academic information without necessarily coming to the university, to
implement the designed student record archiving system, and to test and validate the implemented student record
archiving system for any errors and to ensure that it meets the user requirements. This study employed a crosssectional
research design strategy, data was collected using researcher-devised questionnaires and the following
findings were registered. In regard to the existing system, the study established the following weaknesses:
Inaccurate data capture and recording resulting from the collecting of incomplete manifests and other relevant data
hence unreliable data which resulted in the processing of wrong information, Loss in productivity because staff
members spent valuable time moving from place to place in search of data to be analyzed, too much reliance on
students who may at their own discretion deliberately or unknowingly conceal vital information and a lot of
paperwork involved which resulted into errors and inconsistent results. In regard to the requirements of the
proposed system, the study found two types of requirements which included functional and non-functional
requirements. The system was designed using PHP flat form and Wamp Server as the backend application. The
system passed through a series of successful testing which included among others unit testing, module testing, subsystem
testing and acceptance testing. It was later validated and the system was found able to authenticate
authorized users only, capture, store and retrieve information. The research objectives of this system were effectively
achieved. The challenges of the existing system were readily addressed by the provided user requirements.
Recommendations for the developed system included: operation on Windows operating system flat form, hardware
requirements (CPU= 40GB, RAM= 1GB or higher, Processor speed= 1 GHz or higher), used with Wamp server
2.0 or higher, used under PHP Framework and user training should be implemented so that users may not find the
system difficult to use though it is user friendly